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Youths Club Constitution |
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1. CLUB NAME
(a) The Club shall be called Woodbridge Town Youths Football Club, hereinafter
referred to as the Club.
(b) The Club shall be affiliated to:
(i) The Suffolk Football Association
(ii) Other appropriate Associations as decided by the Club Committee
(c) The Club shall be bound by the rules of the Associations listed in (b)
(d) The Club Colours shall be black and white.
2. AIMS AND OBJECTIVES
The aims and objectives of the Club will be:
(a) To provide the opportunity and facilities for the youth of Woodbridge and
the surrounding area to learn to play association football within a fun, safe
and secure environment.
(b) To promote the Club within the local community.
(c) To encourage the development and sportsmanship and fair play in playing
Members, Officials and parents.
(d) To encourage participation in and enjoyment of association football.
(e) To develop the skills of all participating players and officials.
(f) To develop the fitness of all participating players.
(g) To provide a positive environment to play developmental football.
(h) To provide a positive and competitive environment to play eleven a side
football.
3. STATUS OF CONSTITUTION
This Constitution (the Club Rules) forms a binding agreement between each member
of the Club.
4. RULES AND REGULATIONS
(a) The Club shall have the status of an Affiliated Member Club of The Football
Association by virtue of its affiliation to The Football Association. The Rules
and Regulations of The Football Association Limited, County Association and any
League or Competition to which the Club is affiliated for the time being shall
be deemed to be incorporated into the Club Rules.
(b) The Club will abide by The Football Association's Child Protection Policies
and Procedures, Codes of Conduct and the Equal Opportunities and
Anti-Discrimination Policy.
5. CLUB MEMBERSHIP
For the purpose of these Club Rules a Member of the Club shall be deemed to be:
(i) A registered playing Member
(ii) A parent/legal guardian of a junior player (aged under 18)
(iii) Club Officer and Club Committee Members
The annual membership fee referred to in 6. shall be payable only in respect of
a playing Member.
The parents or legal guardian of a playing Member shall be treated as acting for
the playing Member as regards attendance at an AGM, SGM or at any Club
Committee/Executive Committee Meetings.
(a) The members of the Club from time to time shall be those persons listed in
the register of members (the Membership Register) which shall be maintained by
the Membership Secretary.
(b) Any person who wishes to be a member must apply on the Membership
Application Form and deliver it to the Club. Election to membership shall be at
the sole discretion of the Club Committee. Membership shall become effective
upon an applicant's name being entered in the Membership Register.
(c) In the event of a member's resignation or expulsion, his or her name shall
be removed from the Membership Register.
(d) The Football Association and parent County Association shall be given access
to the Membership Register on demand.
6. ANNUAL MEMBERSHIP FEE & SUBSCRIPTIONS
(a) An annual membership fee and/or match fees and training fees payable by each
member shall be determined by the Club Committee.
(b) The membership year shall be from 1st August each year until 31st July of
the following year.
(i) Current membership fee is £35 and successful applications for membership
after 1st January will be eligible for a reduced membership fee of £20.
(ii) Current match fees and training fees are £1.50 match fee/training fee.
Members who play matches on Saturday and Sunday should be charged only £1 per
match.
(iii) Families with more than one playing Member will be entitled to a
discounted Membership fee
(c) The Club Committee shall have the authority to levy further subscriptions
from the members as are reasonably necessary to fulfil the objectives of the
Club.
(d) Failure to pay the membership fee and/or match and training fees will result
in Members being unable to play for the Club until payment has been received.
7. RESIGNATIONS AND EXPULSION
(a) A member shall cease to be a member of the Club if, and from the date on
which, he/she gives notice to the Club Committee of their resignation. A member
whose annual membership fee or further subscription is more than 2 months in
arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in their
opinion, it would not be in the interests of the Club for them to remain a
member. There shall be no appeal procedures.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a
share of any, of the Club Property.
8. CLUB COMMITTEE
(a) Meetings will be held as often as is deemed necessary by the Club Committee.
(b) The Club Committee shall consist of the following Club Officers:
• President
• Chairperson
• Vice Chairperson
• Treasurer
• Secretary
• Membership Secretary
• Club Welfare Officer
• plus one representative from the management of each team, elected at an Annual
General Meeting.
(c) Each Club Officer and Club Committee Member shall hold office from the date
of appointment until the next Annual General Meeting unless otherwise resolved
at a Special General Meeting. One person may hold no more than two positions of
Club Officer at any time. The Club Committee shall be responsible for the
management of all the affairs of the Club. Decisions of the Club Committee shall
be made by a simple majority of those attending the Club Committee meeting. The
Chairperson of the Club Committee meeting shall have a casting vote in the event
of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or
in their absence the Vice Chairperson.
(d) Decisions of the Club Committee of meetings shall be entered into the Minute
Book of the Club to be maintained by the Club Secretary.
(e) Any vacancy on the Club Committee, which arises between Annual General
Meetings, shall be filled by a member proposed by one and seconded by another of
the remaining Club Committee members and approved by a simple majority of the
remaining Club Committee members.
(f) Save as provided for in the Rules and Regulations of The Football
Association and the County Association to which the Club is affiliated, the Club
Committee shall have the power to decide all questions and disputes arising in
respect of any issue concerning the Club Rules.
(g) Committee members who fail to attend three meetings per season will retire
from the committee.
9. EXECUTIVE COMMITTEE
(a) To complement to the activities of the Club Committee, an Executive
Committee consisting of the President, Club Chairperson, Vice Chairperson,
Secretary, Treasurer, and two other representatives, to represent all of the
Club teams, shall be responsible for future policy and forward planning at the
Club.
(b) Meetings of the Executive Committee will be held as often as is deemed
necessary by the Executive Committee.
(c) Decisions of the Executive Committee shall be made by a simple majority of
those attending the Executive Committee meeting. The Chairperson of the
Executive Committee meeting shall have a casting vote in the event of a tie.
(d) Meetings of the Executive Committee shall be chaired by the Club Chairperson
or in their absence the Vice Chairperson. Decisions of the Executive Committee
shall be entered into the Minute Book of the Club to be maintained by the Club
Secretary.
(e) The Executive Committee shall have the authority to veto any of the Club’s
Teams entering their relevant league.
10. ANNUAL AND SPECIAL GENERAL MEETINGS
(a) An Annual General Meeting (AGM) shall be held no later than 31st July in
each year to:
(i) Receive a report of the activities of the Club over the previous year
(ii) Receive a report of the Club's finances over the previous year
(iii) Elect the members of the Club Committee
iv) Elect the members of the Executive Committee bi-annually
v) Consider motions of which due notice has been given
(b) Nominations for election of members as Club Officers or as members of the
Club Committee shall be made in writing by the proposer and seconder, both of
whom must be existing members of the Club, to the Club Secretary not less than
21 days before the AGM. Notice of any resolution to be proposed at the AGM shall
be given in writing to the Club Secretary not less than 21 days before the
Meeting
(c) A Special General Meeting (SGM) may be called at any time by the Committee
and shall be called within 21 days of the receipt by the Club Secretary of a
requisition in writing signed by not less than six members stating the purposes
for which the Meeting is required and the resolutions proposed. Business at an
SGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each committee member at their last known
address written notice of the date of a General Meeting together with the
resolutions to be proposed at least 14 days before the Meeting.
(e) The quorum for a General Meeting shall be ten.
(f) The Chairperson, or in their absence a member selected by the Club
Committee, shall take the chair. At Annual General Meetings, a bare majority
shall decide the issue. At Special General Meetings, a majority of two thirds
will decide the issue. Each member present shall have one vote. In the event of
an equality of votes the Chairperson of the Meeting shall have a casting vote.
(g) The Club Secretary, or in their absence a member of the Club Committee,
shall enter Minutes of General Meetings into the Minute Book of the Club.
11. CLUB TEAMS
At its first meeting following each AGM, the Club Committee shall appoint a Club
member to be responsible for each of the Club's football teams. The appointed
members shall be responsible for managing the affairs of the team. The appointed
members shall present to the Club Committee at its last meeting prior to an AGM
a written report on the activities of the team. These teams shall be divided by
age and relevant league into which the team is entered.
12. CLUB FINANCES
(a) Bank accounts shall be maintained in the name of the Club (the Club
Accounts). Up to three designated account signatories shall be named from the
Executive Committee. No sum shall be drawn from the Club Accounts except by
cheque signed by two of the designated signatories. All monies payable to the
Club shall be received by the Treasurer and deposited in the Club Accounts.
(b) The income and assets of the Club (the Club Property) shall be applied only
in furtherance of the objects of the Club.
(c) The Executive Committee shall have power to authorise the payment of
remuneration and expenses to any member of the Club and to any other person or
persons for services rendered to the Club.
(d) The Club shall prepare an annual Financial Statement in such form as shall
be published by The Football Association from time to time.
13. DISSOLUTION
(a) A resolution to dissolve the Club shall only be proposed at a General
Meeting and shall be carried by a majority of at least three-quarters of the
members present.
(b) The dissolution shall take effect from the date of the resolution and the
members of the Club Committee shall be responsible for the winding up of the
assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and
liabilities of the Club shall be transferred to the parent Association who shall
determine how the assets shall be utilised for the benefit of the game.
Alternatively, such assets may be disposed of in such other manner as the
members of the Club with the consent of the parent Association shall determine.
14. CHILD PROTECTION
Woodbridge Town Youths Football Club believes all children and young people have
a right to be safe and to be treated with dignity and respect.
The Club will implement and abide by the FA Charter Standard Child Protection
Policy, copy of which is attached to the Club Constitution.
15. CLUB DISCIPLINE AND COMPLAINTS PROCEDURE
In the event that any member feels that he or she has suffered discrimination in
any way, or that the Club Policies, Rules or Code of Conduct have been broken,
the following procedures will apply.
(a). They should report the matter to the Club Secretary or another member of
the Executive Committee. The report should include:
i. Details of what, when, and where the occurrence took place.
ii. Any witness statement and names.
iii. Names of any others who have been treated in a similar way.
iv. Details of any former complaints made about the incident, date, when and to
whom made.
v. A preference for a solution to the incident.
(b). The Club's Executive Committee will sit for any hearings that are
requested.
(c). The Club's Executive Committee will have the power to:
i. Warn as to future conduct
ii. Suspend from membership
iii. Remove from membership any person found to have broken the Club's Policies
or Codes of Conduct.
16. PUBLIC LIABILITY INSURANCE
The Club committee will arrange appropriate insurance cover to protect the
interests of the Club and its members.
17. LIMITATIONS OF LIABILITY
Under no circumstances shall the Club, members of its Club and Executive
Committees or its Club Officers and Coaching Staff be liable for any direct,
indirect, incidental, special or consequential damages that result from the
activities undertaken by the Club. Football is a contact sport and the playing
Members take part in training exercises and competitive matches entirely at
their own risk.
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